Reviewed by Attorney General Office May 2004
Revision of #146 Approved 4-18-00 (Previously #924)
of MTC Electronic Media & Services
(A) Acceptable Use Policy
Marion Technical College’s (MTC)
electronic communication, telecommunication and computing resources may be used
for purposes related to the instructional and administrative mission of
Electronic media and services include,
but are not limited to; computers, computer software and applications,
networks, e-mail, telephones, voice mail, fax machines, external electronic
bulletin boards, online services, intranet, Internet and the World Wide
Web. This policy applies to all users of
MTC electronic media and services, whether affiliated with the College or not,
and whether on campus or from a remote location.
reserves the right to limit, restrict, or extend access and usage privileges to
these College resources. Electronic
documents and data are subject to the Family Educational Rights & Privacy
Act (FERPA). All users are required to comply with all applicable College policies, including, but not limited to, FERPA, sexual harassment, copyright, privacy, and licensing regulations.
Any activity that violates local, state, or federal law and/or College policy constitutes a violation of this
MTC’s policies against sexual and other harassment apply
fully to these media and services, including use of e-mail and the
Internet. Therefore, except for curriculum-prescribed
research, no e-mail messages shall be created, sent or solicited, and no
Internet sites shall be accessed if such action would constitute a violation of these policies. Additionally, the Internet and e-mail
system shall not be used for any form of gambling.
Users should not send
information that does not correctly identify the sender. Further, users should not disguise or attempt
to disguise their identity or the identity of the part of the electronic system
they are using unless this activity is being performed as a part of legitimate
coursework and with the knowledge of the college administration.
and occasional use of these resources for personal purposes is subject to all
aspects of College policies including provisions relating to monitoring and
access. Personal use shall not impede
the ability of the user or other users to fulfill their job responsibilities
nor shall it adversely impact access to or use of these resources for College
purposes. Users should not use these
resources for any activity that constitutes a conflict of interest with the
College or to conduct any portion of a personal commercial business. Normal supervisory procedures may impose
further limits upon personal use.
the College’s right to retrieve and monitor information on the system, electronic files and documents should be
treated as confidential by other users and accessed only by the intended
recipients and users. Users are not
authorized to retrieve, read, alter, or delete electronic files or documents
intended for other recipients or users, except as authorized by MTC management.
Though MTC utilizes
numerous methods to prevent unauthorized access to systems and private files, users
of these resources should have no expectation of privacy. Information can be revealed by malfunctions,
by hackers, through normal operational procedures, and by other means. Confidentiality cannot be assumed even when
passwords or other security measures are used.
MTC’s electronic systems are designed and
maintained exclusively for the benefit of the College, and the College
administration reserves the right at any time and without notice to monitor, access, or review any data that
is either stored or transmitted. When such monitoring is performed on an
employee of the college, the employee’s immediate supervisor or the
Director of Human Resources must be
informed of this activity.
expires upon termination of employment. Hardware and software resources owned by the College and approved for
use on personal equipment must be removed and returned when employment with the
College ends. All documents and records
stored on College media are property of MTC. Authority to access the documents and records of a terminated employee
will be assumed by his/her supervisor.
user who discovers misuse of College electronic media or services (including
e-mail or Internet) should contact his/her supervisor or the Director of Human
policy may be modified at the discretion of the College. All users are bound by the terms and
conditions of this policy and all future modifications and amendments. The
reading and signing of MTC’s User Agreement in conjunction with the use of MTC’s electronic media or services constitutes acceptance
of these stipulations.
who violate this policy may be
subject to disciplinary action up to and including termination, and/or civil or
will be handled through the College disciplinary procedures applicable to the
may temporarily suspend or block a user’s access to electronic and/or computing
resources prior to the initiation or completion of disciplinary procedures when
the integrity, security, or functionality of the College or computing resources is at risk or to protect
the College from liability.
may refer suspected violations of applicable law to appropriate law enforcement
An individual desiring to challenge charges of violation or
disciplinary action must follow the applicable College grievance
AUTHOR: A. Phillips